The platform
Powerful features for
email professionals.
Every coded InboxPilot module has a source-backed feature surface — from inbox tracking to campaigns, CRM, documents, signatures, analytics, notifications, AI guidance, and signed webhook integrations.
- 01Email TrackingOpen timelines, certificates, and recipient activity
- 02Link TrackingClick analytics for important email links
- 03CampaignsRecipients, schedules, unsubscribe controls, and exports
- 04Mail MergePersonalized outreach with tracked campaign results
- 05Document TrackingProtected share links and page-level telemetry
- 06E-SignaturesSigner status, completion emails, and audit workflow
- 07Email TemplatesReusable content for inbox and dashboard workflows
- 08Email SchedulingScheduled campaign sends with pause controls
- 09NotificationsAlerts for opens, clicks, documents, and follow-ups
- 10AnalyticsReporting across every tracked email signal
- 11CRMContact history, notes, and AI lead scoring
- 12IntegrationsSigned webhooks for external workflows
- 13AI IntelligenceSend-time, subject, follow-up, and scoring guidance
One product surface
Built around the full email signal workflow
Compose tools, dashboard controls, mobile follow-up, admin operations, and tracked content all speak the same activity language.
Inbox extensions
Gmail and Outlook compose surfaces add tracking, templates, links, documents, e-signatures, recipient validation, and recording inserts.
Dashboard and admin
Dashboard pages manage tracking, campaigns, templates, documents, CRM, billing, notification settings, webhook subscriptions, and admin operations.
Mobile follow-up
Mobile screens keep tracking, campaign, CRM, notification, settings, and dashboard activity available away from the desktop.
Tracked content
Documents, screen recordings, signatures, and email links feed the same engagement timeline and reporting model.
Product pages
Product routes for every shipped workflow
Feature deep-dives explain capability details; product pages package each workflow for buyers evaluating the complete platform.
Email Tracking That Just Works
Know the moment your email is opened. No guesswork, no delays.
InboxPilot records open activity so you can see who opened a tracked message, when it happened, and how engagement changes over time.
- Instant desktop & mobile notifications
- Detailed open timeline with timestamps
- Location and device information
- Historical analytics and trends
sarah@company.com
Opened - 3 min ago
sarah@company.com
Opened - 1 hr ago
sarah@company.com
Opened - Yesterday
Link Click Tracking
See exactly which links get clicked and by whom.
Every link in your email is automatically tracked. See click-through rates, which recipients clicked which links, and use the data to optimize your email content for maximum engagement.
- Click-through rate analytics
- Time-to-click metrics
- Per-link breakdown
- Link performance reporting
Link Performance
Mail Merge at Scale
Send hundreds of personalized emails in minutes.
Create email campaigns with custom merge fields, schedule sends for optimal times, and track results all from your Gmail or Outlook. Each email looks individually written because it is -- powered by your data.
- Custom merge fields per recipient
- Scheduled campaign sending
- Campaign analytics dashboard
- Unsubscribe & bounce handling
Mail Merge Campaign
Hi {{first_name}},
I saw that {{company}} is growing fast...
{{custom_line}}
342
Sent
68%
Opened
24%
Clicked
Document Tracking & Sharing
Share documents and track engagement page by page.
Upload any document and share a tracked link. See who viewed your document, which pages they spent the most time on, and whether they downloaded or forwarded it. Perfect for proposals, pitch decks, and reports.
- Page-by-page view analytics
- Time spent per page
- Password protection & expiry
- Real-time view notifications
Q4 Proposal.pdf
E-Signatures Made Simple
Send signature requests in minutes, not days.
Send documents for signature directly from your email. Recipients can sign from any device with a few clicks. Full audit trail, ESIGN/UETA/eIDAS-friendly workflows, and integration with your existing workflow.
- ESIGN/UETA/eIDAS-friendly workflows
- Signer status tracking
- Sign from any device
- Full audit trail & certificate
Service Agreement
2 of 3 signedAI Email Intelligence
Use AI guidance inside every email workflow.
InboxPilot AI analyzes tracked engagement patterns to suggest send windows, refine subject lines, estimate reply intent, and prioritize follow-ups with more context.
- AI send-time optimization
- Subject line scoring & suggestions
- Response probability prediction
- Smart follow-up reminders
AI Suggestions
Optimal Send Time
Tuesday 10:30 AM (recipient's timezone)
Predicted stronger open window
Subject Line Score
Follow-up Reminder
3 emails haven't been opened in 48hrs
Ready when you are
Ready to put every signal to work?
Start tracking, sending, and optimizing your email communications today. Free forever plan available.